FLASH are always looking for volunteers to help organize events, fundraise and come up with new ideas. If you feel you can help in any way please contact Kerry Foster at info@flashonline.org.uk

 

Chairperson

 

What’s involved?

 

Chairing the Meeting

Draw up an agenda

Make sure that all the right information is available at the meeting or sent out before if necessary

Ask for apologies from absent members

Welcome any new people and make introductions, including guest speakers

Check the minutes of the last meeting as an accurate record

Steer the direction of the meeting and ensure all items on the agenda are introduced and covered and what decisions and actions are to be taken

Allow everyone to have their say but move people on where necessary.  Make sure everyone understands the issues and decisions taken before moving on

Plan meeting dates with other members

At the end, thank people for attending, dates for future meetings are reiterated

Declare the meeting closed

 

After the Meeting

Help to produce minutes, if needed

Do any tasks you have offered to carry out

Follow up on decisions made and invite progress reports for the next meeting

Prepare for the next meeting

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Secretary

What’s involved?

 

Deal with incoming correspondence via email or post and either reply or pass on to the relevant committee member

Type information about forthcoming events and then send to members by email and post.

Type flyers of forthcoming events and distribute to members

Help prepare agenda for the next meeting, liaising with the Chairperson.

Take minutes at committee meetings, type and distribute

Keep records of all minutes, flyers and other correspondence

Take minutes at the AGM, type and distribute

Give up-to-date information at each committee meeting including informing the committee of any correspondence

Keep membership records up to date

Send out FLASH card and membership form to new referrals

Provide or distribute FLASH cards to interested parties or relevant organizations such as health centres, schools etc

 

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Treasurer

What’s involved?

 

Banking donations and other monies raised

Keeping an accurate record of the accounts

Sending or giving necessary receipts to relevant parties

Checking statements when received

Paying invoices and other bills promptly

Arranging for the annual external auditing of accounts for presentation at the AGM

Being a signatory for cheques issued on behalf of the charity

Ensure Annual Report and Accounts sent to charity commission

Making sure expenditure doesn’t significantly exceed income

 

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